2024 Open Call for Dissemination Conference Grants

2024 Open Call for Dissemination Conference Grants
Important Dates

For conferences held between 1 January 2024 – 31 August 2024
Call closes: 17th December 2023

Do you want to present CLEANFOREST to an international audience?

CLEANFOREST is offering up to four Dissemination Grants (of up to €1,000 each for onsite conferences ) for advertising the action at high-level conference organized by a third party as an oral or a poster presentation, or as a dedicated high visibility event during the conference.

Eligibility Rules

In order to apply for a Dissemination Grant, the following criteria must be fulfilled. The applicant must:

  • Be very actively involved in CLEANFOREST Working Group or core activities and able to present the whole action, for example, a member of the action core group, a WG core group or an exceptionnaly involved member of the action.
  • The applicant must be engaged in an official research programme as a PhD Student or postdoctoral fellow or can be employed by, or affiliated to, an institution, org anisation or legal entity which has within its commission a clear association with performing research
  • Propose actions to present and advertise CLEANFOREST goals and findings to a broad audience.
  • Priority will be given to conferences and events giving the action the most visibility
  • The Application must be submitted before the deadline of a Dissemination Grant call.
Financial Rules
  • The maximum grant is €1,000 for onsite meetings.
  • The Dissemination grant can be used to reimburse costs for travelling, accommodation and subsistence expenses, registration fee and other relevant costs such as printing of scientific poster.
  • Grants are paid by the Grant Holder after the end of Conference and approval of all required report/documentation (including receipts for expenditures). The grantee has 30 calendar days from the end date of the mission or 15 days after the end of the Grant Period (whichever comes first) to submit the relevant document and claim. Report submitted past this deadline will not be reimbursed.
  • CLEANFOREST must be acknowledged in the presentation and in the abstract book if possible. Failure to do so would result in the claim for reimbursment not being accepted.
Evaluation and awarding of Dissemination Grants
  • The evaluation of Dissemination Grant applications and selection of Dissemination Grantees is performed by the Action’s Grant Awarding Coordinator and CLEANFOREST’s Grant Evaluation Committee, on behalf of the Management Committee (MC) of the CLEANFOREST COST Action.
  • The selection of applicants is based primarily on the relevance of the Dissemination Grant application to significantly increase visibility of the Action in the research community, attract additional participants and stakeholders and disseminate Action results to relevant end-users at high profile conferences in the field on a topic relevant to the Action. It can contribute to increasing visibility of the presenter;
  • Applicants may be asked to provide additional information.
Dissemination Grant Application Procedure
  • Applicants need to have an e-COST profile here.
  • The applications must be submitted online here by selecting “Apply for Grant” and then “Dissemination Conference grant”.
  • In addition to the information requested by the online platform, the applicants should upload the following documents in a single PDF file:
    • The dissemination conference grant application, based on the e-COST template (https://www.cost.eu/DisseminationConference_GrantApplication)
    • In addition, a cover letter with the abstract of the presentation (or a copy of the presentation if already available). The abstract should clearly be focused on advertising the action, not presenting the applicant own research.
    • A short CV (maximum 2 pages) including recent publications, if applicable.
    • The budget requested (in €) including the list of estimated costs and justification.

Additional information on the submission via the e-COST system can be found here.

Important Notes
  • Acknowledgment of the COST Action in the presentation is required (the acknowledgement slide need to be uploaded with the final report to the e-COST). Failure to do so will result in the claim for reimbursement not being accepted.
  • Dissemination CG grantees are expected to share the outcomes of their conference contributions
    through a short description of the conference and how their presence benefited the action. If possible, the photograph of the events is welcomed. Furthermore, a photograph and a brief description of the grantee will be requested if not already available on the action website.

Please contact: Yann Salmon

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